Privacy Policy

Vispora pilot · operated by Mini Minds Child & Adolescent Health Pty Ltd (ABN 44 646 775 724)

Effective date: 1 July 2026

Pilot version — DRAFT

About this version. This policy covers the current Vispora pilot — a limited, invitation-only trial with a small number of clinicians who are evaluating Vispora's in-clinic activities and familiarising themselves with the platform. During this pilot, Vispora is not used to collect personal or health information about children or families. Before Vispora is used with real client, family or child information, an expanded privacy policy and consent process will apply and replace this one.

1. Who we are

Vispora is operated by Mini Minds Child & Adolescent Health Pty Ltd (ABN 44 646 775 724) ("we", "us", "our"). We are the entity responsible for personal information handled through the Vispora pilot under the Australian Privacy Principles (APPs) in the Privacy Act 1988 (Cth).

Privacy contact: dan@vispora.com.au
Postal address: Suite 5, 163 Canning Highway, East Fremantle WA 6158

2. What this policy covers

This policy explains what personal information we collect through the Vispora website and the pilot platform, how we use and protect it, and your rights. It applies to pilot clinicians and to anyone who contacts us or joins our waitlist through the website.

3. Information we collect

During the pilot, we collect only what we need to run the trial:

Clinician account details — your name, email address and the login credentials used to access the platform.
Waitlist / enquiry details — if you enter your email address to join the waitlist on our website, we collect that email address so we can contact you.
Technical and security information — limited information such as your IP address and browser type is processed by our hosting providers to deliver and secure the website, and recorded in security and sign-in logs. We do not use advertising or cross-site tracking technologies.
Website usage — we use privacy-friendly, cookieless analytics to understand overall website activity, such as page views and visitor numbers. This does not identify you individually or track you across other websites.

We do not collect precise location, your contacts, microphone or camera data, or advertising identifiers.

4. Children's information

During this pilot, Vispora does not collect personal or health information about children or families. Pilot clinicians are asked to use only sample or de-identified content and not to enter real, identifiable client information into the platform while trialling it. Any future use of Vispora involving real client, family or child information will be governed by a separate, expanded privacy policy and consent process.

5. How we use your information

To set up and operate your pilot access and authenticate your login.
To communicate with you about the pilot, respond to enquiries, and follow up on waitlist requests.
To keep the platform secure and to understand and improve how the product works.

6. Service providers we use

We use a small number of trusted service providers to run Vispora. They only handle the information needed to provide their service:

Provider	Purpose	Where hosted
Amazon Web Services (AWS)	Secure hosting of the platform and its data	Sydney, Australia
Vercel	Website hosting, delivery and privacy-friendly analytics	United States / global edge
Kinde	Clinician login / authentication	United States
Microsoft 365	Sending platform emails	Microsoft cloud
Formspree	Handling website waitlist submissions	United States

Some of these providers (Kinde, Formspree and Vercel) process limited information — such as a login or a waitlist email address — on servers outside Australia. We take reasonable steps to ensure your information is handled appropriately when this happens.

7. Where your information is stored

Platform data is hosted in Australia (AWS, Sydney region). As noted above, a limited amount of information is processed overseas by our authentication, waitlist and website-hosting providers.

8. How we protect your information

We take reasonable steps to protect personal information, including encryption of stored data (AES-256), encryption of data in transit (HTTPS/TLS), regular encrypted backups, restricted access to production systems, and audit logging of access changes.

9. Your rights

You may ask us to access or correct the personal information we hold about you. To do so, or to ask a question about this policy, contact us at dan@vispora.com.au. We will respond within a reasonable time.

10. Retention

We keep pilot information for as long as needed to run the pilot. If you continue on to a full version of Vispora, your account information carries over to that version. If you do not continue, we delete or de-identify your pilot information within a reasonable period after the pilot ends, unless we are required to keep it by law.

11. Complaints

If you are concerned about how we have handled your personal information, please contact us first. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au.

12. Changes to this policy

We may update this policy as the pilot evolves. The effective date at the top shows when it was last updated.